Getting married is a unique event, which requires extensive preparations, lots of efforts and planning. However, if you already decided where you are going to celebrate your wedding, then you know that preparing for a destination wedding may become quite difficult.
Unlike weddings in the native place, planning a destination one includes many more activities to be done. Thus, it requires booking flights, hotels, communicating with numerous vendors, arranging guest accommodation, making sure that all the timetables are coordinated properly, etc. That is why finding the right wedding planner can be extremely helpful.
If you live in Gurgaon, then this guide will be quite helpful for you in selecting a wedding planner and understanding what to pay attention to before making such decision.
Why You Need a Wedding Planner
Many couples tend to believe that after booking a place for a celebration, there are no more challenges left.
However, it is a myth, as a celebration of the wedding takes a lot of time and includes many more activities. Such a process requires arranging all the moving parts and getting rid of all the potential problems that may occur.
Thus, using the services of a wedding planner will allow you not to worry about anything except enjoying your wedding.
Don’t Rely Only on Pictures in Instagram
Pictures that can be found on Instagram usually look great.
Nevertheless, they cannot give you the whole idea of the work of a planner. That is why it is essential to talk to a planner and find out what wedding he organized before.
- Has he organized the wedding outside of his city?
- What does he do in case of bad weather?
- How does he arrange the situation when a vendor does not come at the last moment?
- How does he organize the arrival of guests who fly on different planes?
If a planner has some experience in organizing a destination wedding, then he has answers to such questions. He knows all the tricks and possible solutions of such situations.
Hire a Planner with the Same Style
Every couple has his own wedding vision. Some people want to have a large wedding in a palace with lots of guests. Others want a small wedding on the beach with close family members.
That is why it is necessary to hire not the planner, who has organized the greatest number of weddings, but the one, who is able to understand you. Pay attention if the planner listens to your ideas during the first talk.
Does he try to understand your ideas or tries to push you to something else?
Your wedding should represent your personality and your ideas. That is why you need to choose the wedding planner carefully.
Experience in Organizing Destination Weddings Counts
Organizing a destination wedding differs from organizing a wedding in the city where you live.
Thus, a planner should have experience in working with travels, hotel management, dealing with local vendors, transport arrangements, weather, and other factors that occur when everyone is far from home.
No matter in Jaipur, Udaipur, Goa, Kerala, Sri Lanka or in another destination, the experience in organizing celebrations in different places makes the planning process easier.
It is essential to know the destination wedding process better.
Budget Transparency Is a Good Sign
Most of the couples think about the budget during the wedding planning. Thus, it is a sign of the good planner, who is willing to be transparent and explain where the money is spent.
He should also give alternative suggestions and help you to prioritize the elements of your wedding.
It is worth being careful if someone promises you the luxury wedding at the budget, which seems unreal.
Such planner is not trying to decrease the expenses, but spends your money incorrectly.
Thus, sometimes investing in guest hospitality or photography makes the celebration much better than spending the money on the decorations.
Vendor Network Makes the Planning Process Easier
The major advantage of hiring an experienced wedding planner is the possibility of working with trusted vendors.
During years, the planners build connections with photographers, decorators, makeup artists, entertainers, caterers, producers and others with whom they always cooperate.
Thus, you will not waste weeks trying to find some vendors and not worry that the quality of their work will not satisfy you.
The planner, who has worked with the same vendors many times, knows who works well and who has the problem with it.
The hospitality is valuable.
Guest Experience Is Important Too
If you are going to ask a friend what he remembers about the destination wedding, he is unlikely to say anything about the stage decoration. He will remember how hospitable he was treated there.
Airport pick-up, comfortable checking-in to the hotel, gift baskets for the guests, timetable, and guest hospitality play an important role in the whole experience. The correct planning of all these moments allows every guest to enjoy the wedding celebration.
Therefore, a wedding planner should understand that a destination wedding is not only about the wedding couple, but also about the comfort of all the guests.
Good Communication Is Crucial
The contact with the wedding planner usually takes several months.
Thus, the good communication with him is as important as the creativity.
- Does he answer all your questions on time?
- Does he explain everything clearly?
- Is he proactive in giving you information, or you should always remind him about it?
The good communication gives the confidence, which is very important in the period of the preparation of the wedding.
You should be comfortable with your questions, ideas and suggestions.
Questions to Ask Before Making the Decision
Before signing any contract, you should ask some questions that will not be answered in the brochures or in Instagram.
For example:
Have you ever planned weddings in the chosen destination?
Will your team participate in all the events?
How do you deal with last-minute changes?
Do you plan the guest hospitality?
How often are you going to discuss the progress of the planning process?
Which services will be included in the planning process and which will be paid separately?
The answers to these questions will give you much more information about the work of the planner than any brochure or Instagram pictures.
Signs That This Is the Right Planner
Sometimes, the decision-making process is not about who has the greatest portfolio of weddings, but about who makes you feel more confident.
The good destination wedding planner will:
- listen to your ideas and then suggest;
- be open about the budgets and timelines;
- give you practical solutions instead of unrealistic promises;
- stay organized during all the planning process;
- keep the simple and consistent communication;
- make you feel supported, not overwhelmed.
If all the talks make you feel more confident instead of puzzled, then you probably chose the right planner.
Your Wedding Deserves More Than Good Planning
Destination wedding is not just another celebration. It is an event, which brings together your family and your closest friends, who came to a new place for your wedding.
Thus, when everything is planned well, the guests remember not only the place of the celebration, but the whole experience, how smooth was everything organized and how welcomed they felt.
That is why the good planning of the destination wedding plays an important role.
The team of VStar Exultation believes that every destination wedding should be personal, well-organized and effortless for the couple. No matter, whether you plan to have a wedding in Jaipur, Goa, Udaipur, or in another country like Sri Lanka, our team pays attention to creating experiences that represent your story.
